What is the purpose of this Self Audit?
This form is part of the Association's 'Safety Audit' arrangements. Within current legislation plot holders and the association have responsibilities for the health and safety of persons on the site. Derby City require us to submit a H&S report annually and your response forms part of that report.
You are required as part of the Tenancy Agreement to complete this form.
It requires plot holders to assess and review the health and safety arrangements on their plots, and to resolve any issues they may find.
It will assist you and the Association to monitor and ensure continuous improvement in health and safety throughout the site.
What are the Key Actions required?
1. Failure to complete this form will mean that your rent will not be accepted and as such the tenancy will end.
Any advice on health and safety can be obtained from the Health and Safety coordinator.
2. Prompt remedial action must be implemented by the plot holder to deal with any risks identified. For advice on dealing with any risks identified please contact a committee member.
A great deal of effort has gone into making sure this form is compatible with as many systems as possible, but if you do have any problems completing this form please download the paper version of the Plot Holders Risk Assessment Form which you can bring with you when you to pay your rent.
It is a mandatory requirement from the landlord (Derby City Council) that all Wells are securely covered and locked, see the Bye-Laws for more information, and that all water butts are covered. Any sunken or low water storage, including ponds, must be securely covered.
It is recommended that water butts have a minimum height of one meter.
Even shallow ponds can drown a small child so its required that all ponds are covered with a grid of sufficient strength to prevent a child falling in.
It is the plot holders responsibility to ensure that boundary hedges and fences are kept tidy, do not cause an obstruction to others or are constructed of a material that could cause harm to anyone. It is also a requirement to keep boundary hedges to less that 1.25 metres as passers by could then see if the plot holder was in difficulty and assist if necessary.
If you have asbestos on the plot that is not fixed to a building then, taking care not to damage it, you should put it in a sturdy plastic sack and put that in a second sturdy plastic sack (double bagging it) and take it to the Raynesway Recycling Centre.
If you need further advice please email to healthandsafety [at] araa.org.uk.
It is recommended that inflammable products are stored away from structures in non flammable locked containers.
Storage Chemicals: (including pesticides )
All chemicals should be stored out of sight, out of the reach of children and in correctly labelled containers.
Glass on the allotment
Loose glass must be stored safely and, preferably, out of sight and out of the reach of children.
Buildings and Structures:
It is the plot holders responsibility to maintain all structures in a safe condition so as not to cause harm to any person who may enter them whether they are there legally or not.
Bringing Dogs On The Allotment Site
Dog mess is an eyesore and a health hazard.
If you are a dog owner, you have a legal duty to clean up every time your dog messes in a public place.
It's important that all dog owners keep their dog(s) on a short lead so that the dog cannot defecate unnoticed. The dog owner must pick-up any mess the dog leaves.
When on your plot it must be securely fenced or your dog kept on a lead.
If you have a ditch at the side or end of you plot you are responsible for its maintenance.
Ditches must be maintained to allow a flow of water and must not be allowed to become overgrown.
Trip hazards come in many forms and are easy ignore but they can be extremely dangerous.
We all need to rememberer that the plot holder is responsible for anyone entering on to their plot wether invited or not, including trespassers.
Trip hazards include; tools lying on the ground, uneven surfaces, debris left lying around etc.
By submitting this form you are declaring that your answers are true and your responsibility for the safety on your allotment.